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WooCommerce Sync for QuickBooks Desktop

Sync your WooCommerce store with QuickBooks Desktop - see our setup guides, tips on using, and much more!

    Please reach out to our support team by clicking Contact Support in the lower right of the page with your question.

    Getting Started

    • Before You Install
    • Installing MyWorks & Connecting to QuickBooks Desktop
    • Setting up MyWorks once connected to QuickBooks Desktop
    • Changing WooCommerce sites / domain names - QuickBooks Desktop Sync
    • Connecting to a different QuickBooks Desktop computer or company file
    • Requirements before a setup call

    General Usage

    • How to Refresh Data
    • Overview: How MyWorks syncs with QuickBooks Desktop
    • Configuring your Settings - QuickBooks Desktop Sync
    • How the sync queue & logging works
    • How to configure Mapping - QuickBooks Desktop Sync
    • Pushing data from WooCommerce to QuickBooks Desktop

    Common Questions

    • Switching from QuickBooks Desktop to QuickBooks Online with MyWorks Sync
    • How Syncing Works - QuickBooks Desktop
    • Default Fields & Sync Direction Summary - QuickBooks Desktop Sync
    • What is the difference between mapping and pushing data?
    • Controlling access to MyWorks Sync in your WooCommerce admin area
    • What happens if I reach my monthly sync limit for orders?

    Web Connector

    • Adding MyWorks Sync to additional QuickBooks Desktop computers
    • Whitelisting the QuickBooks Web Connector in Cloudflare / firewalls
    • Syncing with MyWorks using the Web Connector while QuickBooks Desktop is closed
    • Using the Web Connector with multiple computers/users
    • Using the Intuit QuickBooks Web Connector
    • Re-Connecting MyWorks after upgrading QuickBooks Desktop Company versions

    Products

    • Syncing orders containing bundled products with QuickBooks Desktop
    • Syncing products between WooCommerce and QuickBooks Desktop
    • Syncing products as Inventory or Non-Inventory between WooCommerce and QuickBooks Desktop
    • Handling variations when syncing with QuickBooks Desktop
    • What is the "Auto Mapping" feature, and how can I use it?
    • What is Default for Unmatched Products?

    Inventory

    • Advanced Inventory Compatibility
    • Syncing inventory between WooCommerce and QuickBooks Desktop

    Orders

    • Syncing orders with multiple currencies with WooCommerce and QuickBooks Desktop
    • Mapping Shipping Method / Ship Via in orders with QuickBooks Desktop
    • Finding/ Reporting on WooCommerce orders synced to QuickBooks Desktop
    • Support for WooCommerce Custom Order Line Item Meta Data
    • Syncing WooCommerce orders with Discounts to QuickBooks Desktop
    • Syncing Purchase Orders into QuickBooks Desktop with WooCommerce orders
    See all 12 articles

    Payments

    • Syncing Transaction Fees with QuickBooks Desktop
    • Syncing refunds from WooCommerce to QuickBooks Desktop
    • Handling non-immediate payment gateways (COD, Wire Transfer)
    • Mapping a changed / new WooCommerce Payment Gateway in MyWorks Sync

    Taxes

    • Examples of tax mapping by country for QuickBooks Desktop
    • Using Automated Sales Tax with WooCommerce and QuickBooks Desktop
    • Orders synced into QuickBooks have $.01 different total due to tax rounding

    Customers

    • Should I pull QuickBooks Customers into WooCommerce?
    • How we handle syncing new vs. existing customers to QuickBooks

    Advanced Topics

    • Mapping custom fields between WooCommerce and QuickBooks Desktop
    • Syncing multiple WooCommerce Stores with a single QuickBooks Desktop Company
    • Gift Card Handling/Support when syncing with QuickBooks Desktop
    • Handling case vs unit products and orders when syncing with QuickBooks Desktop
    • Setting a Sales Rep when syncing orders to QuickBooks Desktop
    • Compatibility with syncing orders from Amazon, eBay, and other platforms
    See all 9 articles

    Compatibility

    • WooCommerce Cost of Goods Sold
    • WooCommerce Sequential Order Numbers Pro
    • Advanced Inventory Compatibility
    • WooCommerce Subscriptions

    Troubleshooting

    • Payment not enabled or invalid payment amount for gateway
    • Error connecting to QuickBooks: Authentication Failed / Response is not well formed XML / Receive Response XML Failed
    • QBWC1013: Error connecting to QuickBooks. Could not start QuickBooks.
    • Error 3140: There is an invalid reference to QuickBooks Item "" in the Invoice line.
    • Object reference not set to an instance of an object
    • Error 3100: " Error:The name "John Smith" of the list element is already in use."
    See all 21 articles
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