WooCommerce Sync for QuickBooks Desktop

Advanced Topics

• Handling case vs unit products and orders when syncing with QuickBooks Desktop
• Using the Web Connector with QuickBooks closed or multiple companies
• Using the Web Connector with multiple computers/users
• Compatibility with syncing orders from Amazon, eBay and other platforms

Common Questions

• How Syncing Works
• Default Fields & Sync Direction Summary
• What is the difference between mapping and pushing data?
• Our Favorite Web Hosts! (Hint: Not GoDaddy)

Customers

• How we handle syncing new vs. existing customers to QuickBooks

Getting Started

• Changing sites / domain names
• Installation & QuickBooks Connection
• Connecting to a different QuickBooks company
• Requirements before a setup call
• Initial Setup & Configuration
• Before You Install

Inventory

• Advanced Inventory Compatibility
• Syncing inventory between WooCommerce and QuickBooks Desktop

Orders

• Using Automated Sales Tax with WooCommerce and QuickBooks Desktop
• Syncing orders under a different format/template per customer role
• How are WooCommerce orders placed by guests synced to QuickBooks Desktop?
• What if my WooCommerce order numbers already exist in QuickBooks Desktop - as different orders?
• Syncing orders to QuickBooks: Invoice, Sales Order or Sales Receipt
• Why can't orders sync backwards from QuickBooks into WooCommerce?

Payments

• Using a "holding account" in QuickBooks to manage credit card deposits + fees
• Handling non-immediate payment gateways (COD, Wire Transfer)

Compatibility Addons

• WooCommerce Cost of Goods Sold
• WooCommerce Subscriptions
• WooCommerce Sequential Order Numbers Pro
• Advanced Inventory Compatibility

Products

• Controlling if products are synced to QuickBooks as Inventory or Non-Inventory
• QuickBooks Desktop - Variation Support / Compatibility

Store Front

• Showing QuickBooks Invoices in the WooCommerce customer account area

Taxes

• Orders synced into QuickBooks have $.01 different total due to tax rounding

Troubleshooting

• Error 3140: There is an invalid reference to QuickBooks Item "" in the Invoice line.
• Object reference not set to an instance of an object
• Error 3100: " Error:The name "John Smith" of the list element is already in use."
• Error 3180: The Transaction Sales Tax cannot be left blank
• Error: QuickBooks Customer Not Found
• Error Number 3060: There was an error when converting the quantity "1" in the field "item quantity". QuickBooks error message: You cannot set the quantity for items of this type.

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General Usage

• Using the Intuit QuickBooks Web Connector
• How to Refresh Data
• How Syncing Works
• Configuring your Settings
• How the sync queue & logging works
• How to configure Mapping

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