Each supplier can carry a price list: what they charge you for the items you buy from them, kept in the supplier's own currency. Your purchase orders start from it. The list works the same in the Shopify app and at go.stockroom.app.
Open a supplier's price list
Open Suppliers, choose the supplier and switch to the Price list tab. Each item you buy from them has a row with Their SKU, Pack · MOQ, List price, any Upcoming price and what you Last paid. An item shows up here when you have added the supplier on its product page, when it is on a past purchase order from them, or when its Shopify vendor names them.
Type a price into List price and click Save. You can also set it in the List price field on the item's supplier row on the product page. Add products puts items on the list that aren't there yet, and Export CSV downloads it.
How purchase orders use the list
When a purchase order is in the same currency as the list, every line starts at the list price for its quantity. Crossing a quantity break re-prices the line until you type a cost yourself.
When you mark an order as placed with prices that differ from the list, Stockroom offers to update the list line by line. Items not on the list yet are ticked by default, so the list builds itself as you order. Changed prices are unticked by default, so a one-off deal only overwrites the list if you tick it.
Their SKU and the default supplier SKU
Their SKU shows the code your purchase orders to this supplier use. When the supplier has no SKU of its own for an item, the column shows the product's default supplier SKU instead, marked (default), with a note under the table. Purchase orders already print that default, so the list shows you the same code. Export CSV writes it too, and searching the list finds items by it.
The default is the Default supplier SKU field in the Supplier ordering section of the product page, used for every supplier that has no SKU of its own. A supplier row with an empty Supplier SKU box shows the default in grey, for example Uses SR-2040. That is the code their purchase orders print, so there is nothing to retype. A Shopify metafield linked for supplier SKUs under Settings > Data & sync > Linked metafields fills the default.
Remove an item from the list
Click the row's Remove from price list icon, then Save. The item comes off this supplier's list for good. Its price, supplier SKU, pack size and minimum order for this supplier are removed, and it stays off even when its Shopify vendor names the supplier or it is on past purchase orders from them. Removing the supplier from Other suppliers for this item on the product page does the same.
Clearing a price is different. Empty the List price box and save, and only the price goes. The item stays on the list.
To bring an item back, click the removed items link under the search box (it shows how many, such as 3 removed items). Removed from this list shows everything you took off. Restore, or Restore all, puts an item back with the supplier SKU, pack and prices it had.
An item also comes back when you add it on purpose: give it a price on this list, add the supplier on its product page, type this supplier's SKU on a purchase order line, or import a price file that matches it.
Fill empty prices from Shopify cost
Starting a list for a supplier you already buy from? Fill from Shopify cost gives every item on the list that has no price yet its Cost per item from Shopify, in one go. A confirm, Fill empty prices from Shopify cost, says how many items it will fill before anything changes.
It never changes a price already on the list. An item with a price set to start on a later date counts as priced.
Items with no cost in Shopify are skipped.
It only works when the supplier's currency is your store's currency. If they differ, it says so and fills nothing.
It fills up to 3,000 items per run. If more are left, it tells you how many, and running it again fills the rest.
The prices are saved in Stockroom. Cost per item in Shopify doesn't change.
Quantity breaks and future prices
A price can carry quantity breaks, such as 1+ at one price and 12+ at another. Click a row's Edit price breaks icon to open Quantity price breaks, then use Add price break for each From qty and its price.
The same dialog has a Takes effect date. When a supplier announces new prices from the 1st, enter them with that date and the current prices hold until it arrives.
Quantity breaks and future-dated prices are marked Early access. Early access marks newer, advanced features. They're free to use today and nothing is held back. Purchase orders and receiving are free, and they stay free - that's the core of the app. Features marked early access may become part of a future paid plan.
Import the supplier's own file
When a supplier sends a spreadsheet of their range, Import price list on this tab loads it as it is. It matches rows to your products by SKU, barcode or their part number and shows a preview before anything is saved. A file can have up to 100,000 rows, and an optional Quantity break column turns one row per break into that product's price breaks. See Import a supplier's price list file.
You can also forward a price list to your Stockroom email address and review it there - see Fill counts and update costs from supplier documents.
Good to know
The list sets what new purchase orders from the supplier start with. It never changes Cost per item in Shopify - that updates when you receive stock and confirm the cost update.
Prices stay in the supplier's currency. Stockroom never converts one supplier's price into another currency.
Removing an item never changes purchase orders you have already placed, or the costs on them.
A Stockroom Network supplier's price feed never puts back an item you removed.
The price list itself, export, Import price list, Fill from Shopify cost and updating the list from a purchase order carry no badge. Only quantity breaks, future-dated prices and a few import options are marked Early access.
Buying one item from several suppliers is covered in Buy the same item from more than one supplier.