Stockroom alerts are rules: create as many as you need, each with its own name, product scope, schedule, and recipients - delivered by email, Slack, or both. A buyer can get a daily low-stock digest for their vendors while the owner gets a weekly overstock report, without either seeing the other's noise. Set them up on the Alerts page.
Alert types
Out of stock - a message when items sell out. Instant delivery sends the moment it happens, and items that sell out together in one action arrive as a single message. You can also deliver it as a digest instead.
Low stock - everything at or below its low stock level.
Below reorder point - everything at or below its reorder point, so the next purchase order practically writes itself. Products marked "exclude from reorder" are skipped.
Overstock - everything at or above its max level: overbought stock tying up cash. Fires only where you have set a max level.
Projected shortfall - items on track to run short within your chosen horizon (7, 14, 30, or 60 days) at current sales rates, after counting incoming purchase orders by their expected date. A dip that an incoming PO already covers stays out of the alert - only real shortfalls make the list, with a link to the full report.
Create a rule
Click Create alert:
Name - what this rule is for: "Core range low stock", "Warehouse sell-outs".
Type - one of the five above. Projected shortfall also asks for its Horizon.
Scope - Only these vendors / Exclude vendors and Only these tags / Exclude tags narrow the rule to part of your catalog; leave them empty to cover everything. Locations - tick the locations to watch, or leave all unchecked to watch every location.
Delivery - Instant (out of stock only) or a Daily / Weekly / Monthly digest with a Send at hour. Weekly sends Monday, monthly on the 1st, always in your store's timezone.
Channels - tick Email and/or Slack. Email recipients is comma-separated and per rule; leave it empty to send to your store email.
Rules can be switched off without deleting them - untick Enabled and everything is kept but nothing sends.
Connect Slack
In the Slack channel section, click Add to Slack. Slack opens in a new browser tab (it cannot run inside the embedded app) - pick a channel and approve, then return to Stockroom. Once connected you will see the channel it posts to, plus Send test and Disconnect.
Stockroom only uses an incoming webhook to post messages; it never reads your Slack. If Slack ever stops accepting messages (for example the app was removed from the channel), Stockroom flags the connection so you can reconnect.
Good to know
You start with no rules - nothing sends until you create one.
Alerts fire on the stock levels you have saved - Stockroom's suggestions never trigger an alert until you apply them. Set low stock, reorder points, and max levels on your products to get the most from alerts.
Digests lead with items that crossed the threshold since the last send, marked as new; ongoing items are summarized so the message stays readable.
Only genuine sell-outs trigger instant alerts - a newly-added product arriving at zero will not spam you.
Each rule emails its own recipient list, so different people can watch different slices of the catalog.
You can have up to 25 rules.