The Reorder page answers "what do I need to order right now?" It lists everything at or below its reorder point, grouped by supplier, and turns your picks into draft purchase orders in a click. With Plan ahead on, it also becomes a weekly buy plan of what to order and when. It is always live - there is no list to maintain.
The reorder list
Open Reorder. Each supplier group shows its items with:
Available, Incoming (what your purchase orders marked as ordered have on the way - Stockroom counts it as stock you already have, so an open PO never produces a second suggestion) and On draft - units already sitting on open draft POs, so you do not double-order. One honest exception: a purchase order imported from Stocky, rather than placed in Stockroom, never pushed its incoming to Shopify, so the suggestion cannot see it. If an item shows Incoming units that are never going to arrive - a common leftover from an app you have stopped using - it stays out of the suggestions until they are cleared. Settings, Data & sync, Incoming stock check finds them and takes them back; see Choose what appears in reorder suggestions.
Last sold and Last ordered dates.
A suggested Order qty you can edit per line. When a variant has a pack size or minimum order set, a note like "Pack of 4 - min 12" sits under the quantity, and suggestions lift to the minimum then round up to whole packs. Suggestions top stock back up to your max level, counting a below-zero count as zero - so an item showing -1 on hand with a max level of 2 is suggested at 2, not 3. Set reorder points and stock levels has the why, and what to do if you really do owe those units.
Working brand by brand? Type in the Supplier search box to show only the suppliers you are after - with a long supplier list, this is the fastest way to work through it, and Create draft POs only acts on the groups you can see. Use Hide suggestions under to filter out tiny quantities, and the location dropdown to focus on one location.
After specific items rather than a supplier? The Search items box narrows the whole page by product title, SKU or barcode - type part of a name or code and only matching items (and their counts) remain, so you can select what is left and create an order for just those. It is a session tool: nothing is remembered between visits. For items you never want suggested, the per-variant Exclude from reordering setting is still the right switch.
With a very large supplier list the page draws in stages: it shows the first suppliers in the plan and puts a Show more button at the bottom for the rest, so a store with hundreds of brands opens quickly instead of stalling. This changes how much is drawn, not what is in the plan - the totals at the top and Create draft POs still cover every group your current filters include, including ones you have not scrolled to yet. To narrow what actually gets ordered, use the Supplier search box above.
Which items appear
An item appears when its available stock is at or below its reorder point - using the level you saved, or Stockroom's suggested level if you have not set one. A line disappears on its own once a draft covers it or stock arrives, so the list is always current. Hidden suppliers' items, variants that do not track inventory, and anything marked Exclude from reorder never appear.
The page went quiet right after you created POs? That is the list working: Create draft POs moved every suggestion onto draft purchase orders, and an item covered by an open draft is not suggested again - here or by Add suggested products on a new PO - so you cannot order the same stock twice. Your items are waiting on the Purchase orders page as drafts, ready to review and send. Drafts imported from Stocky count too: delete any draft you do not plan to send and its items return to the list.
Home's Needs your attention list reads the same numbers. When a flagged item is already on a purchase order marked as ordered, the row names it - "PO-231 arrives Oct 1" - and the item can stay flagged even so: that means the delivery lands after the item runs out, so there is still a gap to mind. Only purchase orders marked as ordered count as incoming - a draft is not on the way yet.
Create draft POs
Tick the lines you want and click Create draft POs (or use Create draft PO on a single supplier group). If your selection spans more than one location, Stockroom asks how to split it:
One PO per location - a separate draft per location.
One combined PO per supplier - a single draft covering every location, with each line carrying its own destination.
Products with no vendor set in Shopify are grouped separately and flagged, since they cannot be matched to a supplier.
Prefer to start from the purchase order instead? In the PO editor, Add suggested products pulls one supplier's reorder list straight onto the PO, sized for the timeframe you pick - see Creating and Sending Purchase Orders.
Plan ahead
The Plan ahead dropdown widens the list to items that are not due yet but are on track to hit their reorder point within the next 14, 30, 60, or 90 days at their current sales pace. They join their supplier groups dimmed and unticked, with a "low" date under Available - planning context that never changes your totals until you tick a line in. Ticking one is how you add it to the order you are already placing, ahead of the supplier's lead time.
See your buy plan by week
Switch the toggle above the filters from By supplier to By week to see the same lines as a weekly buy plan: Order now first, then This week, Week of buckets out to your horizon, and a collapsed Later rollup. Each line lands in the week of its Order by date - the day it runs low minus the supplier's lead time. Stockroom uses the lead time saved on the supplier; with none set, it falls back to the average of your recent received orders, and otherwise to the default in Settings - the note under the date ("14d lead - default") always says which one was used.
Inside each week, items still group by supplier with their own Create draft PO button, so a week's ordering stays a couple of clicks. Chips at the top of a week show purchase orders already expected to arrive then - sometimes the reason you do not need to order at all.
Good to know
The Suggested levels review table lives on the Inventory page now - the Suggested levels button in the Reorder header takes you straight there. See Reorder suggestions and demand planning for how the numbers are worked out.
Est. totals count only ticked lines, so dimmed planned items never inflate what an order will cost.
For an overview of reordering and forecasting, see Forecasting & reordering on stockroom.app.