Summary

MyWorks Sync has many different options when it comes to syncing data between Shopify and QuickBooks Online, and this article helps share what direction data syncs, whether new or updated data syncs, and what fields are synced by default.

Below is a list of the default fields and types of data we sync between Shopify & QuickBooks Online - including custom fields we can map as we sync orders. 

Shopify -> QuickBooks Online

Customer (new)

• First Name
• Last Name
• Company Name
  • Supports Shopify Plus Company names and Location names
• Email
• Address Line 1
• Address Line 2
• City
• State
• Postcode
• Country

Order (new)

• Can be synced as an Invoice or Sales Receipt
• Order Number (can be Shopify order number, custom order number, or adding a prefix before.)
• Associated Customer
• Billing Address
• Shipping Address
• Shipping From field
• Order Date
• Due Date & Terms (If invoice) 
• Class / Department / Location
• Product/Service line items
• SKU
• Description
• Quantity
• Amount
• Shipping Amount
• Discount
• Tax
• Memo
• Custom Fields 1-3 (if mapped in our custom field mapping)

Shopify Payout (new)

• Syncs as a single Journal Entry at the end of the day
• Records the exact amount sent to your bank by Shopify, making it easy to “match” in QuickBooks 
• Records the transaction fees charged by Shopify

Daily Summary (new)

• Syncs as a single Journal Entry at the end of the day
• Payments (separated by payment method)
• Sales of Product Income (to a single income account, or separated by Shopify Collection)
• Shipping Income
• Discounts given
• Sales Tax
• Cost of Goods Sold
• Refunds (separating product, shipping, discount & sales tax)
• Accounts Receivable (unpaid orders & orders paid later)
• Gift Cards (to a corresponding liability account)
• Tips

Product (new and updated)

• Name
• Image (if not present in QuickBooks product)
• Description
• SKU
• Inventory Level (if inventory product)
• Price
• Taxable Status
• Cost

Variation (new and updated)

• Name
• Description
• SKU
• Inventory Level (if inventory product)
• Price
• Taxable Status
• Cost

Payment (new)(if invoice)

• Related invoice
• Payment Date
• Payment Method
• Reference No. (Transaction ID or Shopify order number)
• Amount Received

Inventory (updated)

• Inventory Level

Pricing (updated)

• Product Price

Cost (updated)

• Product Cost

Purchase Order (Stocky) (new)

• Can be synced as a Purchase Order, a Bill, or both
• Purchase Order Number (can be Stocky PO number, custom order number, adding a prefix before, or using the next available QuickBooks order number.)
• Associated Vendor (matching Stocky Vendor Name)
• Billing Address
• Shipping Address
• Order Date
• Due Date 
• Product/Service line items
• SKU
• Description
• Cost
• Quantity
• Amount
• Shipping 

QuickBooks Online -> Shopify

Inventory (updated)

• Inventory Level

Pricing (updated)

• Product Price

Cost (updated)

• Product Cost

Payment (new)

• Shopify Order Status can be updated to “Paid” when a payment is added to the related invoice in QuickBooks.